Skip to content
Go to the home page of Southern Road Primary School
Southern Road Primary School
  • HOME
  • JOIN OUR SCHOOL
    • Welcome to our school
    • Nursery Admissions
      • Nursery Admission (বাংলা)
      • Nursery Admission (Română)
      • Nursery Admission (نرسری داخلے )
    • Reception Late Admissions
    • Reception Admissions
      • Reception Admissions (বাংলা)
      • Reception Admission (Română)
      • Reception Admission (ریسیپش داخلے)
    • In Year Admissions
      • In Year Admission (বাংলা)
      • In Year Admission (Română)
      • In Year Admission(سال کے داخلے )
    • Year 7 Admission for September
    • Free Childcare Provision
    • Prospectus
    • Performance Data
    • Ofsted
    • Book a School Tour
  • OUR SCHOOL
    • COVID-19 UPDATE
    • Staff
    • Governors
    • Safeguarding
    • Operation Encompass
    • Policies
    • Pupil & Sports Premium
    • SEN/Medical
    • Schools Counselling Partnership
  • PARENTS
    • Term Dates and School Times
    • School Letters | Forms
    • Wrap-Around Childcare
    • Breakfast
    • Extra Curricular Clubs
    • Medical Information
    • Newsletters
    • School Meal
    • Family Support Service
    • Uniform
    • Internet Matters Parents Guide
    • Parent Mail
    • GDPR-Privacy Notice
  • LEARNING
    • Southern Road Curriculum
    • Remote Learning
    • Reception | EYFS
    • Phonics
    • Edible Garden
    • RSHE Curriculum
  • NURSERY
    • Our Nursery
    • Toddler – Kiddy Tots
    • Two Year Old Provision
  • CONTACT US

Southern Road Primary School

Strive, Resilience, Pride, Success

GDPR-Privacy Notice

Southern Road  Primary School

Privacy Notice (How we use pupil information)

 

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Assessment information –SATS, Phonics, Year on Year Teacher Assessment
  • SEN and Medical information
  • Records of behaviour or exclusions.

Why we collect and use this information

We use the pupil data:to support pupil learning

  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with the law regarding data sharing

The lawful basis on which we use this information

We collect and use pupil information under the Education Act 1996 – this information can be found in the census guide documents on the following website https://www.gov.uk/education/data-collection-and-censuses-for-schools]

And 

Under Article 6 and Article 9 from the GDPR 25 May 2018 – where data processed is special category data.

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data for up to 10 years

Who we share pupil information with

We routinely share pupil information with:

  • schools that the pupil’s attend after leaving us
  • our local authority
  • the Department for Education (DfE)
  • outside agencies that support children’s learning particularly for children with SEN and medical needs (however you will always be informed of this and proved consent on a case by case basis).

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested: and
  • the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received

To contact DfE: https://www.gov.uk/contact-dfe

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Head Teacher

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Contact

If you would like to discuss anything in this privacy notice, please contact:

Gavin MacGregor (Head Teacher)

Esther Blake (School Business Manager)

Skip sidebar and go to content

Parents

  • Term Dates and School Times
  • School Letters | Forms
  • Wrap-Around Childcare
  • Breakfast
  • Extra Curricular Clubs
  • Medical Information
  • Newsletters
  • School Meal
  • Family Support Service
  • Uniform
  • Internet Matters Parents Guide
  • Parent Mail
  • GDPR Privacy Notice
Contact Us
Southern Road, Plaistow, London, E13 9JH
0208 471 9048
info@southernroadprimary.com
Go to the home page of Southern Road Primary School
Southern Road Primary School

Quick Links

  • Online Classroom
  • ParentMail
  • STAFFROOM ( Authorised user only)
©  Southern Road Primary School  2023 | Cookie Policy | Designed by The Education Space
We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept All”, you consent to the use of ALL the cookies. However, you may visit "Cookie Settings" to provide a controlled consent. Cookie Policy
Cookie Settings
Accept AllReject All
Manage consent

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
CookieDurationDescription
cookielawinfo-checkbox-analytics11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional11 monthsThe cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy11 monthsThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
SAVE & ACCEPT
Powered by CookieYes Logo